Privacy policy

Who we are

Scent & Note is a fragrance wardrobe and wear log operated by Nicholas Horton, an individual based in the State of Maryland, United States ("we", "us"). This policy explains what the app collects, where it goes, and what you can do about it. It is written to be read, not to be survived.

Questions or requests about your data? Email info@scentandnote.com. You can also use Profile → Feedback in the app.

What you give us

Your account: a name, an email address, and either a password or a Sign in with Apple or Google identifier. That is what identifies your journal as yours.

Your wears: the fragrances you wear and log: when you wore one, your rating, how long it lasted and how far it projected, the occasion, the notes you tag, and anything you write down.

Your Wardrobe: the bottles, decants and samples you own or have owned, how many mL are left, when you opened and finished them, what you paid, and the notes and photos you attach.

Your To try: the fragrances you want to try, where you are with each one, the price you noted, and your notes on them.

Your photos: the label, box, bottle and wear photos you take or choose.

Your conversations with Pomander: everything you type to the in-app guide and everything it says back, kept so you can reopen a conversation.

Your feedback: anything you send through the in-app contact, feedback and bug-report forms, including a bug report you choose to attach a chat transcript to.

Your birth year and the AI features

Once, after you accept the terms, Scent & Note asks for the year you were born. You can answer or choose "prefer not to say", and the rest of the app works the same either way. We use the year only to decide whether the AI features are offered to you. The AI features (chatting with Pomander, the AI version of Today's pick, and label scanning) are for adults 18 and over. If you are under 18, or you choose not to say, they are not offered.

We store the year, not your date of birth. It is written once and cannot be changed in the app afterwards. Because we only know the year, the AI features may stay off for up to a year after your 18th birthday. Your birth year is never shown to other users, never sent to an AI provider, and deleted with your account.

Scent & Note is for people 13 and over. We do not knowingly collect anything from anyone under 13. If you believe a child under 13 has given us information, use Profile → Feedback and we will delete it.

What we collect with your permission

Camera and photo library: only if you grant it, and only to take or choose the photos you attach to wears and bottles, or to scan a label.

AI sharing: before the app sends anything to an AI provider - a message to Pomander, a label photo to be read, or context from your journal - it asks you first. Your answer is saved for your account on that device. You can decline and keep using the journal normally, or turn off new AI requests later in Profile → Account settings. Turning it off does not recall what was already sent; write to us if you want a deletion request passed on.

Bottle photos, location and skin notes

Photos: the photos you take or choose in this app are photos of your bottles, their labels and their boxes. They are kept with your account and are never shown to other users or added to the shared catalog.

Location: Scent & Note does not collect your location. It never asks for the location permission, and a wear is not tied to a place on a map.

Skin notes: the "irritated my skin" flag is your own note about your own experience, like any other note you write. It is not health data, we do not treat it as a medical record, and Pomander may repeat it back to you but never interprets it.

What leaves your device, and who gets it

Supabase hosts the database, the sign-in system and the photo storage behind this app. Your account, your wears, your Wardrobe, your To try list, your chat history and your photos are all stored there, and every row is locked to your own account so that no other user can read it.

Your login is shared with our other apps, and that is the part worth reading twice. Scent & Note does not have a Supabase project to itself: it shares one with the other apps we build. Inside that project, your identity - your email address, your name, and any Apple or Google sign-in you linked - sits in a shared area that all of those apps use, while everything about accord family sits in an area only this app uses. The practical upshot is that if you ever install another of our apps, you can sign in with this same account instead of making a second one.

Sharing a login is not the same as sharing your journal. Each app in the family keeps its own data in its own area, and Scent & Note's screens only ever read Scent & Note's. Joining an app is its own deliberate step, so being signed in does not enrol you in an app you have never opened. Pro and your AI credits are per app as well: Pro here does not unlock Pro anywhere else, and credits here cannot be spent anywhere else.

Anthropic provides Pomander, the AI guide. When you ask Pomander something, the text of your conversation and relevant context from your journal - wears you have rated and your notes on them, the bottles in your Wardrobe, and your To try list - are sent to Anthropic's API to produce the answer. Under Anthropic's commercial terms this data is not used to train their models.

Google Gemini reads label photos. When you scan a bottle label or box, the photo you chose is uploaded to Google's Gemini API along with the instruction to pull the printed details off it - the house, the name, the concentration, the volume, and the batch code as printed. Your photo of a label leaves your phone and is processed by a Google vision model. That is the plainest way we know to say it. Scan requests do not include your journal, your Wardrobe or your chat history, and the result always lands in a review screen for you to correct before anything is saved.

Web search. When you ask Pomander about a specific fragrance or release, it may search the web. Anthropic runs that search for us: a short query derived from your question goes to its search provider, and public pages are read to build the answer. Your journal, your photos and your account details are not part of the query, and the search provider does not learn who you are. Answers that used a search show the pages they relied on.

RevenueCat manages in-app purchases. It receives an app account identifier and your store purchase history (product and transaction) so the app knows whether Pro is active, can restore it, and can add the credits you bought. We keep a record of credits you bought and spent, per app. Apple or Google (whichever store you purchased through) handles the payment itself; Scent & Note never sees your card details.

Apple and Google handle sign-in when you use Sign in with Apple or Sign in with Google. They tell us that the sign-in succeeded and give us an identifier and, unless you hide it, an email address. They do not receive your journal. If you use Apple's Hide My Email, we only ever see the relay address.

The shared catalog

Every bottle you add is private. Separately, Scent & Note keeps a shared catalog that holds four facts about a fragrance and nothing else: the house, the name, the concentration and the year. When three different signed-in accounts have entered the same four facts, they join the shared catalog, so the next person adding that bottle can find it. Guest entries do not count.

A catalog fact has no author. It is not linked to your account, and nobody can see who entered it. Nothing else about your bottle, such as its photos, price, fill level, notes or wears, is ever shared.

You can report a catalog fact that is wrong or offensive. We keep your report, with its reason and any note you add, so a person can review it. Your reports are deleted with your account.

When you delete your account, your bottles go with it. A fact that already reached the shared catalog stays in the shared catalog, because it was never linked to you. A fact that had not yet reached three accounts is simply gone.

How we use all of this

To run the app: storing and syncing your journal and Wardrobe, drawing your stats and achievements, and producing Pomander's answers.

To keep the service affordable: per-account counters limit how often the AI features can be called, which stops one account running up a bill for everyone.

To fix what breaks: the bug reports you send.

We do not sell your data. We do not show ads - not on the free tier, not ever. We do not track you across other apps or websites, and we do not build an advertising profile of you.

Keeping it, and deleting it

We keep your data for as long as your account exists.

You can delete your account in Profile → Account settings → Delete account. That removes everything this app holds about you: your wears, your Wardrobe bottles and their history, your To try list, your achievements, your conversations with Pomander, your feedback, every photo you uploaded, your AI credits and their history, and your membership of Scent & Note itself. It is a real deletion, not a flag on a row, and it cannot be undone.

Because the login is shared, deleting here does not always delete the login. If Scent & Note is the only app of ours you use, the sign-in goes too - the email address, the password and any linked Apple or Google sign-in - and nothing of you is left with us. If you also use another of our apps, the login has to survive so that app keeps working, and it is deleted when you leave the last one. Either way, the accord family is gone the moment you confirm here.

One honest caveat: our processors keep their own backups and transaction records on their own schedules; we ask them to delete and they do, but a backup snapshot taken before you left may exist for a while. Write to us if you want us to chase a specific one.

Deleting your account forfeits any unused AI credits. It does not refund purchases.

No longer have the app installed? See Delete your account for how to ask by email instead.

Changes to this policy

If this policy changes in a way that matters, we will update the date at the top and tell you in the app before the change takes effect. Continued use is not how we will get your permission for a genuinely new use of your journal; we will ask separately for that.